Beginning the week before classes start, ITS will begin adding USC Zoom course meetings to your Brightspace course when all the conditions below are met:
- Class Start Time is not TBA or Blank in Schedule of Classes
- The instructor for the course has a USC Zoom account (usc.zoom.us), and not in another Zoom specific to their school.
- The course section exists in USC Brightspace
- The course section is not a merged section in USC Brightspace
- There is no existing meeting schedule that has already been created for that section using the “USC Zoom Pro Meeting” tool within Brightspace.
Zoom links do not auto-populate into course content (whether that be in calendar, course notifications, announcements, etc.). The instructor will need to create a Zoom meeting and copy and paste the meeting details into the desired location.
Notes and FAQs
Zoom Session Creation
- Zoom sessions are not created for any school sponsored Learning Management Systems (LMS).
- Zoom sessions are not created for school Zoom instances.
- For students to access courses and view links to Zoom sessions for scheduled lectures and lecture discussions in Brightspace, faculty must:
- Make their courses available to students. Steps can be viewed here.
- Confirm that the USC Zoom link is displayed in the navbar under Course Tools.
- Links to the meetings will automatically post to Brightspace if the course is active in Brightspace.
- A Zoom series (using the same meeting ID) needs to be created for each day/time slot. If a section is split over different days/times, a series should be created for each (e.g., For a section that meets Mondays at 6:00 p.m. and Wednesdays at 11:00 a.m., two series should be created).
- If a Brightspace course is merged, the course instructor will need to manually create Zoom meetings for that course.
- Recorded Zoom meetings will be automatically published to Brightspace.
Auto-Population
- Instructors will see the auto-populated meetings in both their Zoom account and in the Zoom tool in Brightspace.
- The Zoom auto-population application monitors changes in the USC Schedule of Classes and makes corresponding changes to Zoom schedules daily.
- If the instructor has already created their meetings using the Zoom tool within Brightspace, a series will not be auto-populated for that section.
- Auto-populated series account for university holidays.
- Auto-populated series use the following university-recommended Zoom settings:
- Host video will be on
- Participant video will be on
- Join before host is off
- Mute upon entry is on
- PMI personal meeting ID is off
- Meeting Audio is set to both phone or computer
- Auto recording to the cloud is on
- Waiting room is on
Alternative Hosts
- Alternative hosts (such as TAs and co-instructors) can’t be auto populated using the Zoom tool within Brightspace at this time. The meeting host can edit auto-populated meetings to manually add alternative hosts at usc.zoom.us/meeting.
- At the bottom of usc.zoom.us/profile/setting, the host can set up a scheduling privilege to allow someone else, such as a TA or school IT support, in the same account to edit their meetings.
- If a Zoom meeting needs to have the host/instructor changed, the original instructor/host will need to give scheduling privileges to the new host. This new host can then edit the meeting and change the host over to themselves. After this is completed, scheduling privileges can be removed from the original instructor/host.